JOB SITE DOCUMENTATION SOFTWARE & APP

From the first photo to final acceptance

Record every step on the job site right where you are. Photos, notes, working hours and signatures land automatically on the right job. There is nothing left to type up in the evening.

GDPR
from €8.99
100 % Made in Germany

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Funktionen entdecken

14-day free trial, no credit card required

4.9
412+ reviews on OMR
Made in Germany
GDPR-compliant, meets EU time tracking ruling
From €3.59 / month / user
Fair plans, easy to adjust

Trusted - Zeiterfassung Testsieger mit Note 1.1
trusted 06/2026

Datev Marktplatz Schnittstellen Partner

Deine Vorteile

Everything on the job instead of in five folders

Photo, note, hours, signature – you attach it all straight to the job site you are standing on. No more searching.

Proof when it matters

When the client asks six months later why the wall was chased out, you open up that day and show them the photo with the date on it.

Three buttons, that is all

Take a photo, add a note, check it off. Your team learns the app on the drive to the first job site.

Job site documentation highlights

Photos and notes

The photo lands straight on the job

You take the photo in clockin from inside the job, add a note, done. Every picture is attached to the job site you are standing on – with a date, and no sorting.

Project hours

Hours stay attached to the job site

You book every hour straight onto the job. In job costing you then see planned and actual side by side. So you know not just what was done, but also how long it took.

Checklists

Everyone on the job site works the same way

You create your own templates – safety briefing, job site handover, defects list. Mandatory fields make sure no step is forgotten. They get filled in on site, not in the office in the evening.

Signatures

The client signs on site

You get additional services, handovers and acceptances confirmed right on the phone. The signature stays stored with the job – no more paper slips in the footwell of the van.

More features

Alles, was dein Betrieb braucht, an einem Ort.

Im Paket Team Expert warten zusätzliche Funktionen, die euren Alltag einfacher machen – und das schon ab 8,99 € pro Nutzer pro Monat.

Alle Funktionen entdecken

Digital time tracking via app and web

Clock in, clock out & breaks
Travel time, business errands & more
On the smartphone and tablet app or in your PC browser

More on time tracking

Project time tracking

Record project start, breaks & end of shift
Real-time overview of all project hours
Via app or in the browser – available anywhere

More on project time tracking

Digital employee file

Store contract data in a legally compliant way
Document staff development & agreements
Secure document upload to GDPR standards

More on the employee file

Manage absences

Online absence management
Request vacation, sick leave and more via the app
Simple approval workflow in the dashboard

More on absences

Employee self-service

Meet your transparency obligations as an employer
Self-service area for employees
View working hours, manage corrections & requests

More on employee self-service

Analytics, corrections and reporting

Detailed reports per employee and, if needed, per project
Easy corrections
Automatically generated hours reports

More on analytics

Digital checklists

Structure your workflows & avoid mistakes
Capture photos, entries & signatures on the spot
All checklists digital and available at any time

More on checklists

Digital customer sign-off

Collect signatures right in the app – on site with the customer
Sign-off saved to the project automatically
Send it straight to the customer by email if you want

More on customer sign-off

Work schedules

Plan fixed or flexible working hours easily
Calculate overtime & absences automatically
Adjust working hours individually – with no extra effort

More on work schedules

Customer management

Manage all customer data centrally and clearly
Linked directly to projects & appointments
No duplicate work thanks to smart data transfer

More on customer management

Invoicing

Turn project hours into invoices automatically
Pull in customer data directly – no double entry
Bill in a few clicks with Lexware, sevdesk, weclapp & co.

More on invoicing

Digital project file

All project data secure & in chronological order in one place
Documents, hours & communication always at hand
Share with customers easily by link or PDF

More on the digital project file

GPS time tracking

Capture every location live and automatically
Prove work location and hours at any time
Plan and coordinate assignments flexibly

More on GPS time tracking

Digital scheduling board

Plan projects and jobs on a timeline
Assign employees with one click, with vacation and sick leave in view
Changes reach your team's app in real time

More on the scheduling board

Lexware Office

Bill project hours with one click
Import customers and projects straight from Lexware Office
No duplicate record-keeping

More on the Lexware integration

3 steps to going paperless

01

Start your free trial

No payment details required, no automatic subscription.

02

Set up in minutes

Set it up yourself and enjoy full access to all features for 14 days.

03

Get started right away

Track your project hours with a simple click.

Start your free trial

Pay only for what you need –
with a contract term that suits you.

Pay only for what you need –
with a contract term that suits you.

Spare bis zu 10 % bei einer Laufzeit von 24 Monaten

Team

Starter

Leave the paperwork chaos behind. Your first step to going digital.

3.59 €

per month / user, billed every 2 years*

Mobile and on-site time tracking
DATEV export for hours reports
Manage calendar & absences
Custom branding

Team

Pro

Hours and projects under control. Transparent for your whole team.

6.29 €

per month / user, billed every 2 years*

Everything in Starter
Time tracking for projects
Lexware Office integration for automatic invoicing
Digital customer management
GPS time tracking
Digital personnel file
Custom roles & permissions
Advanced absence management

Team

Expert

most popular

Every project properly documented. Audit-ready down to the last detail.

8.99 €

per month / user, billed every 2 years*

Everything in Pro
Digital project files (incl. comments)
Checklists & forms
Photos, sketches & notes
Digital signatures
Project export for customers
Audit log
clockin API
Single Sign-On

clockin für

Large businesses

Tailored precisely to what larger teams need

Custom pricing €

per month / user, billed every 2 years*

*All prices exclude VAT. A platform fee (€10/month) applies for fewer than 5 users.

FAQ

We have collected and answered the most common questions about the job site documentation feature for you.

What do I need in order to document a job site with clockin?

A smartphone is enough. You set the job site up as a job, your team downloads the clockin app and records photos, notes and hours right on site from day one.

Do the photos land on the right job automatically?

Yes. You take the photo in clockin from inside the job, and the picture is then attached to that job site. It does not sit in your phone gallery and does not have to be filed anywhere.

Can I analyze working hours and documentation together?

Yes. With project time tracking you book every hour onto the job site. In job costing you then see planned and actual side by side – effort and documentation for the same job.

Can the client sign right on the job site?

Yes. You get additional services, handovers or acceptances signed on the phone in clockin. The signature stays stored with the job.

Does the documentation work without a signal on the job site?

Yes. The clockin app keeps working without an internet connection. You record photos, notes and hours in a dead spot, and they are transferred automatically as soon as there is a signal again.

Document the job site where it actually happens