Building maintenance software for time tracking and documentation

Your properties under control – with no paperwork chaos

Your teams are on a different property every day – from winter service and grounds care through to a quick repair. With clockin you record working hours right at the property, capture every service with a photo and a signature and keep an overview even with many locations.

  • DSGVO
  • 100 % Made in Germany
  • EuGh-konform

clockin begeistert bereits über 9.000 Unternehmen

Kommt dir das bekannt vor?

  • Hours per property noted on slips of paper
  • Which property is finished – never clear
  • Weekend premiums – errors included
  • Proof for the client is missing

Du wünschst dir:

  • Record hours right at the property
  • Every property with its status in view
  • Premium pay calculated automatically
  • Complete proof at the click of a button

The digital tools for Building maintenance services

Site-based time tracking

Record hours right at the property

You know at any time what a property really costs in time – and give your client clean proof at the push of a button.

  • Book hours by QR code right at the property
  • Evaluate jobs cleanly separated by property
  • Produce solid proof for your clients

Job documentation

Every service cleanly documented

From your desk you keep every job in view – recorded in full and provable at any time.

  • Record work with a photo and a note right on site
  • Collect the client's digital signature
  • Work through checklists for recurring tasks

GPS tracking

Clear proof of where you worked

You see who is working at which property, react quickly to unplanned changes and back up the proof you give clients.

  • Document locations by GPS in line with the law
  • Reschedule jobs at short notice when you need to
  • Use the GPS location as proof for the client

Workforce scheduling

Plan your team onto the right properties

From the office you plan who works at which property and when – and your team always knows what is coming up.

  • Set jobs and work schedules per property
  • Planned vs. actual comparison between the plan and the recorded hours
  • Report changes to the team in the app immediately

Schnittstellen

Nahtlos verbunden mit deinen Tools

clockn übergibt zeiten direkt an deine bestehenden Systeme – kein manueller Export, keine Doppelareit.

Weitere Funktionen

Alles, was dein Betrieb braucht, an einem Ort.

Manage absences

  • Online absence management
  • Request vacation, sick leave and more via the app
  • Simple approval workflow in the dashboard

Personal employee self-service

  • Meet your transparency obligations as an employer
  • Self-service area for employees
  • View working hours, manage corrections & requests
Add-On

AI phone assistant

  • Be reachable 24/7 and stop missing jobs
  • All the information at a glance, straight away
  • Calls sorted automatically by urgency

Invoicing

  • Turn project hours into invoices automatically
  • Pull in customer data directly – no double entry
  • Bill in a few clicks with Lexware, sevdesk, weclapp & co.

Customer management

  • Manage all customer data centrally and clearly
  • Linked directly to projects & appointments
  • No duplicate work thanks to smart data transfer

Analytics, corrections and reporting

  • Comprehensive employee analyses and, where needed, project analyses
  • Straightforward correction options
  • Automatically generated hours reports

Today I set up a new project in the program for a new customer. The team clock in, document, take photos – the work that used to take us three days just happens on the side.

Das sagen 9.000+ Kunden über clockin
OMR Rating
4.9
408 reviews
Google Review
4.5
37 reviews
trusted
4.7
2,252 reviews
App Store Rating
4.7
1,550 reviews
Stand: Juni 2026

Pay only for what you need –
with a contract term that suits you.

Spare bis zu 10 % bei einer Laufzeit von 24 Monaten
Team

Starter

Out of the paperwork chaos. Your first step into digitalization.

3.59 €
per month / user, billed every 2 years*
  • Mobile and on-site time tracking
  • DATEV export for hours reports
  • Manage calendar & absences
  • Custom branding

*Alle Preise zzgl. gesetzl. MwSt. + Plattform-Pauschale (10€/Monat) bei unter 5 Nutzern

FAQ

Frequently asked questions

Does clockin meet the statutory obligation to record working hours?

Yes. With clockin you record your team's working hours in line with the law, following the ECJ ruling and the German Federal Labour Court decision of 2022. Through employee self-service your people can see their hours transparently at any time.

Which software is suitable for a building maintenance service?

You need an app that goes out to the property rather than staying on the office computer. With clockin your team records hours directly on site, documents work with a photo and keeps an overview even across many properties – on a smartphone, on a tablet or in the browser.

Can I manage several properties and locations with clockin?

Yes. With clockin you book hours and tasks per property and see at any time who is working at which property. That way you stay in control even with many locations – with no calls back to the office.

How do I document my work as proof for the client?

Your team records every service right at the property – with a photo, a note and a digital signature. With clockin you have clean proof for every job and can make it available to your client at the push of a button.

Does every employee need their own smartphone?

No. With the crew function one device per team is enough. The person in charge clocks the hours for everyone – so your team is covered even without their own smartphones.

We have no fixed office – how does administration work then?

clockin runs completely digitally – from time tracking through to billing. You handle everything from your phone, tablet or laptop. No office needed, no more paper.

How does time tracking with GPS tracking work?

At clockin, GPS is the boss's decision – you decide whether to use it. Technically clockin records a GPS point when an activity changes, which gives you clear proof of your locations. Your employees are not tracked continuously. We recommend agreeing the feature openly with your team.

What does clockin cost for my building maintenance service?

You try clockin free for 14 days with no obligation – no automatic subscription. After that you pay per employee per month and put together exactly what your business needs from time tracking, documentation and planning.

Try it out for yourself!

Enjoy 14 days of full access, no strings attached and risk-free.
Person holding a smartphone with the display visible on a workbench next to a dirty work glove.
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