Time tracking for care services

Plan shifts, keep hours under control

Your care staff are with different patients every day – with clockin they still record their hours right on site, even offline, and as a manager you see immediately who is on duty where.

  • GDPR
  • 100 % Made in Germany
  • CJEU-compliant

Trusted by more than 9.000 companies

Sound familiar?

  • Paper and Excel – hours are missing at month-end
  • Shift schedule in a calendar – absences cause chaos
  • No transparency about who is working where
  • Offline at the patient's home – hours get lost

What you want:

  • Clock in via the app – even offline at the patient's home
  • Plan shifts digitally – absences visible immediately
  • See live who is on duty where
  • Automatic sync as soon as there is reception again

Exactly the right features for Care services

Time tracking for care staff

Time tracking for care staff – flexible and mobile

Your care staff record their hours right on their rounds – even without an internet connection.

  • Clock in via the app at the patient's home or on the move
  • Log hours straight to the patient with project time tracking
  • Works offline too, syncing follows automatically
  • Ideal for rounds and one-on-one care

Dienstplanung

Für Leitung, Verwaltung & Haushaltshilfen

Ob Pflegedienstleitung, Verwaltung oder Springer – clockin bietet für jede Rolle die passende Ansicht.

  • Dienste planen und mit einem Klick veröffentlichen
  • Automatische Warnung bei Doppelbelegungen oder Abwesenheiten
  • Perfekt für wechselnde Einsatzorte und Aushilfen

Overview

Everything in view – from planning to billing

Working hours, absences and shifts in one central view – with automatic handover to DATEV or your payroll office.

  • A real-time overview for management and administration
  • Automatic data handover to payroll accounting
  • Reduces errors and takes pressure off your organization

Integrations

Seamlessly connected to your tools

clockin sends time data straight to your existing systems – no manual exports, no duplicate work.

More features

Everything your business needs, all in one place.

Manage absences

  • Online absence management
  • Request vacation, sick leave and more via the app
  • Simple approval workflow in the dashboard

Digital employee file

  • Store contract data in a legally compliant way
  • Document staff development & agreements
  • Secure document upload to GDPR standards

Employee self-service

  • Meet your transparency obligations as an employer
  • Self-service area for employees
  • View working hours, manage corrections & requests

Work schedules

  • Plan fixed or flexible working hours easily
  • Calculate overtime & absences automatically
  • Adjust working hours individually – with no extra effort

Analytics, corrections and reporting

  • Detailed reports per employee and, if needed, per project
  • Easy corrections
  • Automatically generated hours reports

Digital checklists

  • Structure your workflows & avoid mistakes
  • Capture photos, entries & signatures on the spot
  • All checklists digital and available at any time
What 9,000+ customers say about clockin
OMR Rating
4.9
408 reviews
Google Review
4.5
37 reviews
trusted
4.7
2,252 reviews
App Store Rating
4.7
1,550 reviews
As of June 2026

Pay only for what you need –
with a contract term that suits you.

Pay only for what you need –
with a contract term that suits you.

Spare bis zu 10 % bei einer Laufzeit von 24 Monaten
Team

Starter

Leave the paperwork chaos behind. Your first step to going digital.

3.59 €
per month / user, billed every 2 years*
Paket testen
  • Mobile and on-site time tracking
  • DATEV export for hours reports
  • Manage calendar & absences
  • Custom branding
Team

Pro

Hours and projects under control. Transparent for your whole team.

6.29 €
per month / user, billed every 2 years*
Paket testen
  • Everything in Starter
  • Time tracking for projects
  • Lexware Office integration for automatic invoicing
  • Digital customer management
  • GPS time tracking
  • Digital personnel file
  • Custom roles & permissions
  • Advanced absence management
Team

Expert

Every project properly documented. Audit-ready down to the last detail.

8.99 €
per month / user, billed every 2 years*
Paket testen
  • Everything in Pro
  • Digital project files (incl. comments)
  • Checklists & forms
  • Photos, sketches & notes
  • Digital signatures
  • Project export for customers
  • Audit log
  • clockin API
  • Single Sign-On
clockin für

Large businesses

Tailored precisely to what larger teams need

Custom pricing €
per month / user, billed every 2 years*
Paket testen

*All prices exclude VAT. A platform fee (€10/month) applies for fewer than 5 users.

FAQ

Frequently asked questions

Does the obligation to record working hours apply to care services too?

Yes, care services are obliged to record their employees' working hours in line with the law – whether residential or home care.

How does time tracking work while out with a patient?

With clockin, hours are recorded on the move in the app – even offline. The data syncs automatically as soon as there is a connection again.

How do I plan shifts when someone gets sick at short notice?

You see sick leave notifications and absences immediately in the shift schedule. Open shifts can be filled again right away and your team is informed in the app.

Can temporary staff and housekeeping aides use clockin as well?

Yes, temporary staff and floaters are set up quickly – with no training. Every role gets the right view in the app.

Can I map part-time, full-time and mini-jobs?

Yes, the work schedules in clockin let you map every working time model – part-time, full-time or mini-job.

Can employees manipulate the time on their smartphone?

Because the app works offline, working hours are recorded using the smartphone's clock, so the time on the phone could be changed. If anything looks unusual, for example compared with the official time, you are informed of the difference by email.

Is clockin suitable for both home care and residential care?

Yes, clockin is used successfully in both home care and residential facilities – flexible, GDPR-compliant and practical.

How much does clockin cost for my care service?

The cost depends on team size and the range of features you want. We are happy to put together an individual, no-obligation quote.

Try it out for yourself!

Enjoy 14 days of full access, no strings attached and risk-free.
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