Shift scheduling for home care services

Everything under control – even at short notice

Your care staff are on the road with changing patients – and one sick call in the morning shouldn't throw off your whole day. With clockin you plan routes and shifts digitally, see immediately who is available, and your team hears about changes right away in the app.

  • GDPR
  • 100 % Made in Germany
  • CJEU-compliant

Trusted by more than 9.000 companies

Sound familiar?

  • Someone drops out in the morning – who takes over the route?
  • Calling around for coverage, one route at a time
  • Changing patients with no overview of who is where
  • The paper schedule hangs in the office – nobody has it on them

What you want:

  • Coverage in minutes via an open shift in the app
  • No more individual calls when someone drops out
  • All routes live in view – who is working where
  • The shift schedule always with you – right on the smartphone

The right features for home care Home care workforce scheduling

Route planning

The right caregiver for the right route

With clockin you plan every day who takes which route – keeping qualifications and availability in view.

  • Fill routes by drag and drop
  • Absences visible in the plan immediately
  • Store recurring route patterns easily

Kurzfristige Änderungen

In Sekunden auf Ausfälle reagieren

Krankmeldungen sind im Pflegealltag normal. Mit clockin passt du die Tour direkt am Handy an, dein Team wird sofort per App benachrichtigt.

  • Offene Touren intern zur Bewerbung freigeben
  • Ersatz finden ohne Einzelanrufe
  • Änderungen landen in Echtzeit bei jeder Pflegekraft

Transparency for the team

Every caregiver knows where they are needed

With changing patients and routes it is easy to lose track. With clockin your team can see the current shift schedule in the app at any time.

  • The shift schedule always at hand on the smartphone
  • A live overview of who is working where
  • No more back-and-forth with the office

Planned vs. actual comparison

Planned and actual time always compared

With clockin your shift schedule becomes the basis for time tracking. Differences between planned and actual time do not go unnoticed.

  • Spot differences immediately and react
  • Keep unplanned overtime under control
  • Seamless handover to DATEV or payroll accounting

Integrations

Seamlessly connected to your tools

clockin sends time data straight to your existing systems – no manual exports, no duplicate work.

More features

Everything your business needs, all in one place.

Manage absences

  • Online absence management
  • Request vacation, sick leave and more via the app
  • Simple approval workflow in the dashboard

Digital employee file

  • Store contract data in a legally compliant way
  • Document staff development & agreements
  • Secure document upload to GDPR standards

Employee self-service

  • Meet your transparency obligations as an employer
  • Self-service area for employees
  • View working hours, manage corrections & requests

Digital checklists

  • Structure your workflows & avoid mistakes
  • Capture photos, entries & signatures on the spot
  • All checklists digital and available at any time

Customer management

  • Manage all customer data centrally and clearly
  • Linked directly to projects & appointments
  • No duplicate work thanks to smart data transfer

Analytics, corrections and reporting

  • Detailed reports per employee and, if needed, per project
  • Easy corrections
  • Automatically generated hours reports
What 9,000+ customers say about clockin
OMR Rating
4.9
408 reviews
Google Review
4.5
37 reviews
trusted
4.7
2,252 reviews
App Store Rating
4.7
1,550 reviews
As of June 2026

Pay only for what you need –
with a contract term that suits you.

Pay only for what you need –
with a contract term that suits you.

Spare bis zu 10 % bei einer Laufzeit von 24 Monaten
Team

Starter

Leave the paperwork chaos behind. Your first step to going digital.

3.59 €
per month / user, billed every 2 years*
Paket testen
  • Mobile and on-site time tracking
  • DATEV export for hours reports
  • Manage calendar & absences
  • Custom branding
Team

Pro

Hours and projects under control. Transparent for your whole team.

6.29 €
per month / user, billed every 2 years*
Paket testen
  • Everything in Starter
  • Time tracking for projects
  • Lexware Office integration for automatic invoicing
  • Digital customer management
  • GPS time tracking
  • Digital personnel file
  • Custom roles & permissions
  • Advanced absence management
Team

Expert

Every project properly documented. Audit-ready down to the last detail.

8.99 €
per month / user, billed every 2 years*
Paket testen
  • Everything in Pro
  • Digital project files (incl. comments)
  • Checklists & forms
  • Photos, sketches & notes
  • Digital signatures
  • Project export for customers
  • Audit log
  • clockin API
  • Single Sign-On
clockin für

Large businesses

Tailored precisely to what larger teams need

Custom pricing €
per month / user, billed every 2 years*
Paket testen

*All prices exclude VAT. A platform fee (€10/month) applies for fewer than 5 users.

FAQ

Frequently asked questions

How does clockin help with short-notice sick leave in home care?

As soon as someone drops out, you adjust the route directly in clockin and your team is notified automatically in the app. You can post open shifts for staff to claim – so you find coverage faster without calling everyone individually.

How does route planning work for changing patients and locations?

You plan routes and visits per caregiver and time slot – with clockin you see immediately who is assigned to which patient and when, even when locations change daily.

Are leave and other absences taken into account automatically when planning?

Yes. Approved absences are visible directly in the shift schedule. clockin warns you immediately if you schedule a caregiver who is away.

How do care staff find out about changes to the shift schedule?

As soon as you publish or change a schedule, the caregivers affected receive a push notification in the clockin app – even while they are out with a patient.

Can the hours worked be linked directly to payroll?

Yes, clockin offers a direct integration with DATEV. Planned and actual hours are transferred automatically – with no manual steps in between.

Is shift scheduling suitable for small home care services too?

Yes. clockin is made for businesses of every size – from a small home care service with a few routes to larger teams, with no long onboarding.

Try it out for yourself!

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