The current situation caused by the coronavirus is presenting many companies with a challenge: social contact and group gatherings are to be avoided, and many businesses have to switch to home office wherever possible. Many companies are not prepared for a change like this and now have to work quickly to make the technical adjustments it requires. Whatever industry you work in: clockin offers useful features across all industries that make working from home easier. In the following we would like to show you the options clockin gives you to keep your business, your communication with customers and the communication within your team running.
1. Normally my employees record their working hours with a chip card in the office building. How can I carry on recording my employees' hours while they work from home?
clockin gives you the option of recording working hours with a single click via the app or a tablet. The times are transferred in real time to the Office Center, which you as the boss can access through the browser on your computer. Your employees' statutory break times can also be stored in the Office Center. That way you keep an overview of the hours worked and can handle billing as usual.
2. As the boss, how can I keep up communication with my employees?
Through the Office Center you can send messages that your employees can read in the app. At the same time, the app's note function gives employees the option of contacting you. That can be a simple short note or photo documentation of the work carried out. So despite being in different places, you always stay up to date.
3. Until now we have filed all customer data in the relevant folder in the office. How can I continue to make sure customer data is recorded in a legally compliant way?
clockin records all the data you enter via the app or the Office Center in a digital customer file. All recorded times, data, signatures and images are permanently archived securely and can be analysed or printed out at any time. Our servers are located in Germany and guarantee data storage that is legally compliant and meets data protection requirements. You will notice how much time digital data capture saves.
4. I am in quarantine but have to make sure my business keeps operating economically. Is there a way to give my employees concrete work assignments?
With clockin you can store all the relevant project information, which your employees can then access via the app. You can then assign the projects to the employees responsible with a single click. To make sure no important tasks are forgotten, you can store precise checklists that then simply have to be worked through step by step.
5. I work in healthcare and the workload is currently getting on top of us. More and more people are coming into our practice with symptoms and we do not have the time to produce the documentation required. Does clockin offer me a simple solution here that I can put into practice quickly?
clockin is ideally suited to the care sector. You or your employees can produce important documentation quickly and easily by typing or with voice input. Using checklists, you can set out important examinations precisely. Your employees can then let you know about unusual readings or symptoms via the note function. Digital documentation helps you keep a cool head even in stressful times and leaves you more time for your patients. Because it is so easy to use, clockin requires no training and can be used intuitively.
We are happy to take care of the initial setup of clockin for you so that you can keep concentrating fully on your day-to-day business. After a few days clockin is then fully ready to use and will help you make your work even more effective, especially in the currently stressful period.
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