Skip to main content

 

Digital documentation

Photos, notes & forms via app.

Digital documentation via app

Key features

  • Document projects via app
  • Mobile photo and dictation function
  • Digital project documentation in the app (photos, plans, etc.)
  • Live access to employee documentation from the office
  • Digital customer signature
  • Preset checklists & processes
  • Digital customer file
  • Automatic, legally compliant archiving

Free Trial

Digitally connected to your office center

Live transmission to the minute

With clockin, your employees' smartphones are connected to your office in real time. All data tracked via app can be viewed live from the desk at any time. In this way, the boss always has everything in view. The clockin Office Center can be accessed with all common browsers such as Firefox, Google Chrome or Safari.

  • Live overview of all projects (including current project costs)
  • Recalculation possible
  • Automated processes

Free Trial

Digital documentation

Replace all paper forms

With just a few clicks, your employees can document their work results with our photo and dictation function and check off the work orders in the checklists step by step. The signature of the customer confirmation is also obtained digitally and is immediately available in the office as a PDF file.

  • Photo or dictation function
  • Checklists for your employees
  • Digital customer signatures

Better overview with the digital project file

All project data in one place

The digital project file is created automatically when employees work on a project. Everything that is documented there, you will automatically find in the digital project file. And even better, you can simply export it as a PDF and hand it over to your customers. The annoying gathering of information for a project is history. Now you have everything in one place.

  • All project notes
  • Checklists e.g. daily reports, handovers etc.
  • Communication fields
  • Attachments
  • Export function for customers (incl. own logo)

Discover all features of digital documentation:

Specify work steps

Provide your employees with precise work steps. In the app, your employees can simply tick off tasks that have already been completed. Counter readings can be recorded by photo or signatures can be obtained. The clockin checklists manage everything digitally and automatically that you were doing with paper until now.

Store documents, record work results

Deposit file construction plans, offers or architect's drawings that are important for your employees to the orders. Construction progress or work results can be easily and conveniently documented with before-and-after photos. These are automatically assigned to the respective customer and order. Manual, time-consuming allocations and the transfer of pictures from digital cameras are no longer necessary.

Gather signatures in the app

With clockin's digital customer confirmation feature, your employees on site can easily enter comments and processed material as well as work steps and times in the app and then have the customer sign the confirmation directly on the smartphone or tablet. On request, the customer receives a copy by e-mail and the customer confirmation is digitally archived in the Office Center at the same time.

Voice-to-text function

Your employees can document work results directly on site by voice input. Speech recognition immediately converts the voice input into written text. This saves your employees tedious paperwork and even allows them to carry out project documentation while driving.

Automatically and securely archived

clockin automatically creates a digital file for each customer and employee and assigns the corresponding orders and projects. All tracked times, data, signatures and images are permanently and securely archived and can be evaluated or printed out at any time. Say goodbye to your filing cabinets - you become digital with clockin!

 

Always ready to take notes

clockin's digital notepad makes project documentation a lot easier! Your employees can now take pictures in which they can draw sketches or notes. Furthermore, you can quickly and easily draw sketches and write notes on clean sheets. This way you can save notes in the respective project and have them with you at all times. Of course, these are also automacially saved in the Office Center.

 

This feature allows you to assign individual access rights to employees in the Office Center. Some of our customers employ subcontractors who track their hours via clockin as well, but don't want them to have access to other data of the company. Other companies are located at different sites or have several branches that are organized separately.

For all those, the clockin Teams feature is quite appealing: In the Office Center you can create different teams & departments of your company. You can assign the employees to a department and thereby assign individual responsibilities or permissions to each employee. Which employees are granted access to which data can be adjusted with just a few clicks.

 

More

All project data in one place

The digital project file is automatically compiled in clockin from all project data. It revolutionizes your internal project management. For each project you will find all information, confirmations, working hours, notes, pictures chronologically in one place in the digital project file.

The digital project file

For everyone who is done with paper work

Better overview thanks to intelligent timeline

With the intelligent timeline, clockin automatically organizes your individual projects by date & time. This way you get a quick overview and can easily track individual progress of projects.

 

Collect Notes

Have your employees take notes in the form of photos, sketches, or text that are stored directly in the digital project file. Everything in one place.

 

Simply add attachments

Digital attachments such as contracts, floor plans, etc. can be stored in the digital project file and can be accessed from anywhere at any time.

 

Record agreements & conversations

To ensure that verbal agreements are no longer forgotten, for example after meetings or telephone calls, you can document them in the digital project file with just a few clicks.

 

clockin Teams - Individual access rights

Organize locations and branch offices

Delimit teams and subcontractors

In collaboration with: